GREAT LANGBOROUGH RESIDENTS' ASSOCIATION

16th ANNUAL GENERAL MEETING

 

21 July 2009

7:30 p.m.

Wokingham Town Hall

 

MINUTES

** NOTE: attendance addresses removed **

 

ATTENDANCE:

A list of the 28 members attending is attached at the end of these minutes. 

Apologies for absence: Mildred & Frank Clisby, Robin Cops, Liz & Stanley Harris, Elizabeth Manley, Sally Pearce, Julian Salomon, Pat Smith, Paul & Cathy Turner and Marcelle Williams.

WELCOME

David Nash reminded attendees that the Association was inaugurated at a meeting on 3 March 1992.

The Agenda reminded members of the aims of the Association, as set out in its Constitution:

AGENDA:

1.  Minutes of 2008 AGM and matters arising

2.  Chairman's Report

3.  Treasurer's Report

4.  Election of Committee and Officers

5.  Any Other Business

 

Note:  GLRA has been used in these minutes as an abbreviation for Great Langborough Residents’ Association.

 

David Nash welcomed the attendees at the meeting, advised on fire alarm procedure and introduced the members of the Committee.  He thanked the Committee for their support during the past year.

1.   Minutes of 2008 AGM

Acceptance proposed by Carol Newman, seconded by Barbara Young and passed unanimously.

2.   Chairman’s Report

2.1.      Wokingham Borough Plan

David Nash summarised the recent milestones in the strategic plan cycle of Wokingham Borough Council (referred to later as WBC).  The Core Strategy for 2006 – 2026 was submitted to central government on 20 August 2008.  In July 2008, the Government Of the South East (GOSE) imposed targets for housing development on all local authorities in the South East region.  Wokingham Borough got 12,460 houses over 20 years: 623 per year average.

The WBC strategy created four new Strategic Development Locations (SDLs).   These included Northern and Southern SDLs bordering Wokingham town, comprising 1,500 and 2,500 dwellings respectively.

The Southern SDL extended from the Guildford line over Easthampstead Road to include land to the north of the Waterloo railway to London Road and up to Coppid Beech.    A new road from the Tesco roundabout on Finchampstead Road passed over Easthampstead Road, bridging the railway and joining the Coppid Beech roundabout.

A serious issue was secondary education.  The Borough contained no publicly funded secondary schools south of Wokingham.  WBC planned to close Emmbrook School, subject to regular flooding, and “relocate” it to Arborfield, to serve the proposed SDL on MOD property.  WBC would not agree a plan for nine secondary schools, limiting the planned number to the current eight, saving £30 million pounds.

St. Crispin’s was to be enlarged to provide extra capacity.  Travel of extra pupils was an issue.  No account had been taken of the additional need posed by lower enrolments in private secondary schools. 

David Nash had participated in the Examination in Public by the appointed Inspector, which ran from 17 March to 30 April 2009.  The Inspector’s report, binding on the Council, was expected in October 2009.  David Nash was not optimistic about the outcome.

Now most local Resident Associations had changed their strategy.  They would collaborate in the later detailed planning phases.  They aimed to optimise their impact on the town and its environment.  This process had already begun.  David Nash had participated in a “Shaping Our Communities” workshop.  This provided recommendations for the Master Planning detailed stages of the local SDLs.  All three workshop groups focused on the Southern SDL had recommended independently that development should start at the north eastern end in the Buckhurst Farm site.  There had been an exhibition of the detailed plan for Buckhurst Farm on 17/18 July.

This topic raised a large amount of discussion.  David Nash confirmed that a Strategic Flood Assessment had been carried out to define areas bordering Emm Brook that were unsuitable for development.  The meeting debated the likely effects of a change of central government.  David Nash gave the opinion that targets might be removed, but that demand probably would stimulate housing development.

2.2.      Elms Field and the Town Centre

The Wokingham Society had ended its attempt to claim Elms Field as a Town Green on legal advice.  Three developers had been selected by Wokingham BC to respond to the Vision document for the town centre. 

2.3.      Langborough Recreation Ground

The play equipment in Langborough Recreation Ground might be renewed in the 2009-2010 fiscal period, but funds were not known to be allocated.

The rough area of ground by the changing rooms had been improved.  Offers of ongoing maintenance from both Southfield School and the Probation Service had been withdrawn, for different reasons.  The Town Council would have to fund contractor effort from its limited funds.    

2.4.      Traffic and Parking

The possibility of resident parking permits in Langborough Road, instigated by Robin Cops in 2008, had been held up because of the general discussion of various parking strategies for the town.  Chris Singleton gave an account of the debate at the Borough Council meeting.  Speeding in Langborough Road was raised as an issue.  David Nash advised that no action was likely unless accidents occurred.

3.   Treasurer’s Report

Andrew Pearce reported on the Accounts during the period 1 April 2008 to 31 March 2009. The balance of funds was now £574.97.  The acceptance of the Treasurer’s Report was proposed by Carol Newman, seconded by Barbara Young and passed unanimously.  The meeting agreed with the Treasurer’s recommendation that subscriptions be waived again until such time as it was necessary to raise funds.

4.   Election of Committee and Officers

All existing committee members and officers had resigned as of the AGM date.  David Nash praised the contribution of Nicola Thompson, who would not be offering herself for re-election.  All other Committee Members and Officers had offered themselves for re-election.  David Nash gave notice that he would not stand as Chairman at the 2010 AGM.

Philip Robinson offered himself for election to the Committee.  He was proposed by Gwyneth Garrod and seconded by David Nash.  All offering themselves were re-elected en bloc, proposed by David Garrod and seconded by Jerry McCarthy.


 

 

5.   Any Other Business

5.1.       Refuse Collection

Terry O’Donnell raised the issue of rubbish left on the road after refuse collection.  David Nash reported that he had written to Wokingham BC on this matter before, suggesting that this should be an element of Service Level Agreement performance.

 

ACTION: David Nash would again write asking for this improvement.  An email has been sent to Mark Moon, senior manager at Wokingham BC responsible for refuse collection services.

5.2.       Parking access to the rear of 36 Langborough Road

Andrew Pearce pointed out that there was space behind this currently unoccupied commercial property.  There had been threats of multiple properties on the site in the past.

 

ACTION: David Nash would ask Robin Cops to investigate its temporary use..

 

The chairman closed the meeting at around 9 p.m.

 

 

 

LIST OF MEMBERS ATTENDING:

 

Daphne Burlton                                   Southlands Close

Mel Burlton                                         Southlands Close

Keith Crump                                        Gipsy Lane

David Davies                                      Langborough Road

David Garrod                                      Gipsy Lane

Gwyneth Garrod                                 Gipsy Lane

John Guice                                          Crescent Road

Shirley Guice                                      Crescent Road

Anne Harrison                                     Murdoch Road

Emma Jenkins                                     Langborough Road

Philip Lawman                                    Gipsy Lane

Jerry McCarthy                                   Gipsy Lane

Bill McIntyre                                       Gipsy Lane

David Nash                                         Gipsy Lane                              Chairman

Carol Newman                                    Gipsy Lane

Terry O’Donnell                                  Gipsy Lane                              Committee Member

Richard Pavitt                                     Southlands Road

Andrew Pearce                                   Langborough Road                  Treasurer

Philip Robinson                                   Murdoch Road                         Committee Member **

Valerie Robinson                                Murdoch Road

Chris Singleton                                   Crescent Road                        (Town Councillor, Wescott)

David Taylor                                       Gipsy Lane

Adrian Williams                                  Gipsy Lane

Melanie Williams                                Gipsy Lane

Dyce Willoughby                                 Gipsy Lane

Charlotte Willoughby                          Gipsy Lane

Nicky Wootton                                    Langborough Road

Barbara Young                                    Howard Road

 

** ELECTED TO THE COMMITTEE AT THE 2009 AGM


 

Refuse Collection Issue

1 of 1 26/07/2009 12:20

Subject: Refuse Collection Issue

From: David Nash

Date: Sun, 26 Jul 2009 12:07:34 +0100

To: mark.moon@wokingham.gov.uk

 

Mark:

I believe that you are the senior manager of Wokingham BC who is

responsible for Refuse Collection Services.

At an Annual General Meeting of our RA last week, the issue was raised

of refuse deposits frequently left on the streets following a collection.

I offered to raise this issue with the Borough Council.

Therefore, I have the following questions: -

Is the performance level on cleanliness of roads following a refuse

collection a feature of your Service Level Agreement with SETA?

If it is, what measures to monitor performance are in place?

If not, when does the SLA come up for renewal? Furthermore, would you

consider making this performance parameter part of the SLA, with

financial consequences for under performance?

Looking forward to hearing from you on this matter.

--

David Nash

Chairman, Great Langborough Residents' Association

 

Further to your email to Mark Moon dated, 26th July, we asked the appropriate officers in the waste team to prepare a response.

 “We do not have a day to day monitoring system in place for the work of the contractor but do follow up and respond to reports of rubbish left behind following the collection being done.

The contractor is expected to pick up any rubbish they drop and provided it is their fault, we will ask them to return and clear it up.  However, we need to bear in mind it is often very difficult to prove who is at fault, as often the rubbish is left out, inappropriately, over night and animals and birds etc get to it. It is then assumed the contractor was at fault when they weren't. 

We do continuously raise the need for diligence in cleaning up any mess the contractor makes at our contract meetings and when incidents arise.

The contract comes up for renewal in 2012 and the matters you raise will be considered as part of the re-contracting process. 

It should also be noted that under the measurement of achievement of National Indicator 195, which relates to the cleanliness of roads the inspection is not able to take place after a refuse collection has taken place.  This is because there may be a lower level of cleanliness arising from refuse not having been contained properly when put out for collection by residents.

 

I trust this answers your queries.” 

Joan Grady (Corporate Support Manager), Wokingham Borough Council